How to Backup and Restore Signatures in Outlook 2013

How to Backup and Restore Signatures in Outlook 2013

You’ve created several signatures that you use for various types of emails. Then, you get a new machine and have to set up Windows and all your programs again. However, you can easily preserve your signatures in Outlook and restore them to the new machine.

Signatures are not stored in the .pst file Outlook uses for email messages. They are stored in the following location:

C:\Users\%username%\AppData\Roaming\Microsoft\Signatures

There is an easy way to open this location from within Outlook. Click the File tab.

On the Account Information screen, click Options in the list of menu items on the left.

Click Mail in the list of menu items on the left side of the Outlook Options dialog box.

In the Compose messages section, press Ctrl while clicking on the Signatures button.

The Signatures folder opens in Windows Explorer. To backup your signatures, simply copy all the files in this folder to another location.

To restore your signatures, copy them from your backup location back into the C:\Users\%username%\AppData\Roaming\Microsoft\Signatures location. The next time you open Outlook, your saved signatures will be available. If you had signatures selected as default signatures for new emails and for replies and forwards, you’ll have to define those again.

NOTE: Each signature you create in Outlook exists in three formats: Plain Text (.txt), HTML (.htm), and Rich Text (.rtf). You need to backup all these formats for each signature.

How to Import Multiple Contacts into Outlook 2013 From a Single vCard (.vcf) File in Windows 8

How to Import Multiple Contacts into Outlook 2013 From a Single vCard (.vcf) File

If you have multiple contacts stored in a single .vcf file, and you try to import that file into Outlook, only the first contact will be imported. There is a way around this limitation that allows you to import all contacts from a single .vcf file.

First, you must convert the .vcf file to a .csv file that can be imported into Outlook. This can be done using the Windows Contacts folder that has been available since Windows Vista. You can import the .vcf file into the Contacts folder and then export the contacts into a .csv file. See our article for details on how to do this.

Once you have your .csv file, open Outlook and click the File tab.

On the Account Information screen, click Open & Export in the list of options on the left.

On the Open screen, click Import/Export.

On the Import and Export Wizard, select Import from another program or file from the Choose an action to perform list. Click Next.

On the Import a File dialog box, select Comma Separated Values from the Select file type to import from list and click Next.

On the next screen, click Browse.

On the Browse dialog box, navigate to the folder containing the .csv file you want to import. Select the file and click OK.

Select an option to indicate what to do when duplicate entries are encountered and click Next.

Select Contacts from the Select destination folder tree to specify where to put the imported contacts. Click Next.

A summary screen displays telling you what actions will be performed. Use the Change Destination button to change the location in Outlook to which the contacts will be saved.

NOTE: The Map Custom Fields button opens a dialog box that allows you to specify which fields in the .csv file correspond to which fields in Outlook. The default mapping is usually sufficient to import the information.

Once you’ve imported the contacts, click the People icon on the navigation bar at the bottom of the Outlook window.

You’ll see the contacts listed in the Contacts folder. You can select a different view, such as Business Card, in the Current View section of the Home tab.

If you’re using Outlook 2010, you can import contacts directly from the Windows Contacts folder without exporting them to a .csv file first.

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